Add-On Fees as Needed

Dr. Ann VanSkiver: Our practice charges an additional surcharge if the client requests Dr. VanSkiver to complete the evaluation instead of another OSE psychologist. This is because all of our psychologists are amazing, and Dr. VanSkiver has to run the practice. We encourage you to explain your areas of concern, and OSE will work to fit you with a psychologist. (Not charged in addition to concierge services)
- Dr. VanSkiver Private Pay an additional $775 (Must be paid in full along with the intake session fee to book with Dr. VanSkiver)
- Dr. VanSkiver Tricare $425 (This fee cannot be billed to Tricare; no superbill can be made for this fee, and it must be paid in full to book the intake session with Dr. VanSkiver.)
- Dr. VanSkiver IEE $550 (This fee cannot be billed to the school system and must be paid by the client in full to book the intake session.)
- Dr. VanSkiver up to a one-hour follow-up session within six months of testing $225
-Dr. VanSkiver up to a one-hour consultation appointment $375

Consultation Fees

-Dr. VanSkiver up to a one-hour consultation appointment $375
-Dr. VanSkiver up to a one-hour follow-up session within six months of testing $180
-Dr. Rochford or Dr. Anderson up to a one-hour consultation appointment $375
-Dr. Rochford or Dr. Anderson up to a one-hour follow-up session within six months of testing $180
-Psychologist up to a one-hour consultation appointment $325
-Dr. VanSkiver up to a one-hour follow-up session within six months of testing $150

Custody/Civil Matters
If you anticipate becoming involved in a court case we expect to be told before the intake session.  We do not participate in court matters nor perform psychological testing for custody/civil disputes.  We will NOT testify in court matters related to custody or criminal charges. Should we be subpoenaed, the client is required to pay a retainer of $3000 and will be billed our forensic fee of $350 per hour, including preparation, travel, and wait time. 

Educational Matters
If you anticipate becoming involved in a court case or educational hearing, we expect to be told before the intake session. Dr. Ann VanSkiver must agree to take the case, and you will have to pay the additional fee ($775) to work with her. If this is not done in advance, there may be additional fees on top of the evaluation and retainer fees to allow her to get to know the case. Please note that her schedule is booked out, and she may not be available for some time. Should anyone at Oceanside Evaluations be subpoenaed, the client is required to pay any associated fees, a retainer of $3000, and will be billed our forensic fee of $350 per hour, including preparation, travel, and wait time. 

Travel other than for Concierge Evaluations: Travel time from and back to the office is considered work time if travel is necessary (more than 30 miles from the office).

Travel is paid at $180/hour for Doctor Level, $135/hour for Masters Level, $95/hour for other staff. If more than one level of staff is needed, the fee will be at the higher level.
If overnight travel is necessary, a surcharge of $250/person on top of any hotel fees must be collected before the travel occurs. 
Travel for IEE or Tricare cases is the responsibility of the client and not the school system or Tricare. 

Expedited Report: Report writing is the most time-consuming piece of the evaluation process, but the client is usually unaware of the large amount of time spent on this valuable task. Oceanside Evaluations appreciates your understanding that a large block of uninterrupted time is necessary to review all of the testing and scores, write a report, and have a peer review. Please check with your psychologist to see if an expedited report is possible.

Reports are not written until the evaluations are paid for in full, which should be at or before feedback. In that case, the report will be sent as a PDF via the client portal 15 business days after the feedback session is complete and all family rating scales have been submitted. If the report is not paid in full, the report will be completed within 15 business days of the final payment. If the report is paid in full during the process of the 15 business days, the next business day after the payment is received in full will start the 15-day cycle if the client confirms in writing (email to the OSE office and the psychologist) that the payment was made and the psychologist is aware to start working on the report.

If the client completes the rating scales after feedback, it is the responsibility of the client to contact the psychologist and make them aware that the rating scales are complete. Once the psychologist acknowledges receipt of the rating scales, the 15 business days start.

Expedited report fees are due at or after feedback with the agreement of the psychologist that time is available to complete the report. The business day after Feedback or Payment in full with all family rating scales complete (whichever is later) is received is considered day 1. These fees are the same for all types of clients and are paid for by the client.

Report 3-5 business days $350
Report 6-8 business days $250
Report 9-11 business days $175
Report 12-14 business days $100

Testing in a School Setting or Observations: These are completed in 60-minute increments. Travel time is paid based on the travel schedule. 

• If outside testing or an observation takes place instead of one of the testing sessions allotted to their type of evaluation, there is no additional cost unless there is a travel fee for travel more than 30 miles each way. 

• If this is above the testing sessions allotted for this type of evaluation:

• $275/hour Dr. Ann VanSkiver + Travel rate if needed

• $245/hour Doctor of Psychology + Travel rate if needed

• $180/hour Masters of Psychology + Travel rate if needed

Additional IEE Services: If additional work/time is required beyond the contractual obligations of an IEE, the party requesting the work/time is responsible for paying the additional fees beforehand.

• Including an advocate in the process is $180 and includes one 15-minute phone call with the advocate before the intake session. The advocate is encouraged to participate in the intake and feedback sessions. If OSE is not made aware of the involvement of an advocate before the intake, the fee is $325.

• If additional testing/scoring/interpretation/writing or virtual meeting time is requested, $180/hour

• If court time is necessary and approved in advance of starting the IEE:

• $275/hour Dr. Ann VanSkiver + Travel rate if needed

• $245/hour Doctor of Psychology + Travel rate if needed

• $180/hour Masters of Psychology + Travel rate if needed

• If court time is necessary and was not approved in advance of starting the IEE:

• $425/hour Dr. Ann VanSkiver + Travel rate if needed

• $375/hour Doctor of Psychology + Travel rate if needed

• $300/hour Masters of Psychology + Travel rate if needed

CANCELLATION POLICY as of 7/25/24 supersedes any other cancellation policy dated before this or not dated:

• If you need to cancel or reschedule, you need to do all three of these: 1. Call 757-771-0269, talk to someone or leave a clear message 2. In your client messaging portal, explain if you want to reschedule or cancel for our records 3. Email the practitioner's email on the appointment so that they can start to replan their schedule

  Due to the difficulty of moving clients forward with short notice and having to compensate our staff, fees will be collected automatically through the credit card on file or deducted from the amount returned, plus any processing fees if Oceanside Evaluations owes you a refund in the following circumstances: 

  No-Show or less than 2-hour notice for an hour session, fee of $120
  No-Show or less than 2-hour notice for a testing session longer than an hour, fee of $225
  Rescheduling/Canceling 2 to 4 hours before session starts, fee of $75
  Rescheduling/Canceling 4 to 6 hours before session starts, fee of $50
  Rescheduling/Canceling 6 to 24 hours before session starts, fee of $35
  Rescheduling/Canceling one to five business days before the session starts, fee of $25
  Rescheduling/Canceling more than five business days before the session, no fee to reschedule and $25 fee to cancel
  

• NOTE: For initial intake sessions for self-paying clients: 

  • Clients are required to pay at least $375 to reserve an intake session. This amount will be applied toward the total testing fee and is refundable only if the intake session is canceled at least ten (10) business days before the intake session. If the intake session fee is not paid in advance, Oceanside Evaluations may reschedule or cancel the session. 

• Please note: If possible, Oceanside Evaluations may attempt to fill your missed appointment slot. If that happens, the fee will be less or none, depending on the type of appointment we can replace it with.

  The fee may be waived or reduced if both parties agree that the client could not attend due to circumstances beyond your control. 

  It is important to note that Tricare does not provide reimbursement for canceled sessions; thus, you will be personally responsible for the portion of the fee as described above. 

  Oceanside Evaluations will work to find another time to reschedule the appointment based on the next possible available time. In addition, you are responsible for coming to your session on time; if you are late, your appointment may still need to end on time, depending on the psychologist's scheduling.